Intelligent Way Pharmacies & Medical Equipment Management
Pharmacy and Medical Equipment Management Software
Pricing and Specifications for Each Edition
Pharmacies and Medical Equipment
Several factors determine the right edition, including specifications and price, and we are confident in your choice.
Please note that the Client edition costs half the price of the main Server edition.
2250 LYD
Pro
1820 LYD
- With all other features (60)...
- Subcategories
- Rental Services
- Cash Advance Management
- Material Issue Invoices
- Personal Drawings Invoices
- Customer Groups
- Investors
- Sales Representatives
- Commission-Based Workers
- Scheduled Tasks
- Grouping Tags
- Insurance Companies
- Insurance Cards
- Insurance Policies
- Insurer Accounts
- Sales Commissions
- Rental Timer
- Rental Policies
- Custom Invoice Printing
- Split Receipt Printing
- OnCloud Service Support
3800 LYD
Pro Plus
2750 LYD
- With all other features (60)...
- Subcategories
- Rental Services
- Cash Advance Management
- Material Issue Invoices
- Personal Drawings Invoices
- Customer Groups
- Investors
- Sales Representatives
- Commission-Based Workers
- Scheduled Tasks
- Grouping Tags
- Insurance Companies
- Insurance Cards
- Insurance Policies
- Insurer Accounts
- Sales Commissions
- Rental Timer
- Rental Policies
- Custom Invoice Printing
- Split Receipt Printing
- OnCloud Service Support
4800 LYD
Innovate
3650 LYD
- With all other features (60)...
- Subcategories
- Rental Services
- Cash Advance Management
- Material Issue Invoices
- Personal Drawings Invoices
- Customer Groups
- Investors
- Sales Representatives
- Commission-Based Workers
- Scheduled Tasks
- Grouping Tags
- Insurance Companies
- Insurance Cards
- Insurance Policies
- Insurer Accounts
- Sales Commissions
- Rental Timer
- Rental Policies
- Custom Invoice Printing
- Split Receipt Printing
- OnCloud Service Support
A Detailed Look at the Features
Features may vary by accounting-software edition to fit your business activity precisely.
- Product Management : Build a large database of products for your business with support for numerous fields and details.
- Product name - category - subcategory - package unit - package quantity
- Multiple barcodes per product, with barcode printing on any label type and size.
- Scale Barcode : Support and configure barcodes generated by weighing scales.
- Multiple storage units, manufacturers, and countries of origin.
- Expiry Date : Many products have expiry dates, and each purchased quantity may expire on a different date. This feature tracks multiple expiry dates for the same product and quantity, shows the remaining amount for each date, warns users, and prevents the sale of expired quantities.
- Scientific Name : Medical editions such as pharmacies include a Scientific Name field, helping users find all products that share the same scientific name.
- Emoji : Emoji help distinguish products.
- Product Images : A product image makes products easier to identify.
- Multiple Sizes : Multiple sizes per product.
- Multiple Colors : Multiple colors per product.
- Subcategories : In addition to main product and service categories, add subcategories for better organization.
- Area Units : Area units for products, used to calculate the area sold or returned.
- Medical Lens Values : Additional fields for specialized editions such as optics, representing the different medical-lens values.
- Serial Number : Track each individual product item by its manufacturer serial number, as commonly used for smartphones.
- Product Import and Export : Use Excel or integrated IntelligentWay files to export the system's product database, edit it, and transfer it to another Intelligent Way application edition, allowing thousands of products to be added in a few simple steps.
- Service Management : Manage services—items sold as services without physical stock.
- Emoji : Emoji make services easier to identify.
- Service Images : A service image makes services easier to identify.
- Free Add-ons : Free add-ons can be attached to services, selected during a sale, and managed from Free Add-ons.
- Rental Services : Mark selected services as rentable for a specified time, with delivery, return, and rental-cycle dates.
- Warehouses : Warehouses represent your physical or logical storage facilities. Add multiple warehouses to organize product quantities and support counting and sorting.
- Storage Locations : Define product storage locations within each warehouse for faster access.
- Inventory Quantities : Inventory-quantity records show total available quantity, sales, purchases, and other movements for each product. Results can also be grouped by manufacturer, country, category, color, and other fields.
- Inventory Movements : Inventory-movement records provide detailed tracking of all incoming and outgoing movements for each product, including sales, purchases, material issues, and returns, helping you understand product turnover and activity.
- Detailed Storage : Quantities of the same product can be separated within warehouses by color, size, and storage location, making stock organization and available quantities more precise.
- Inventory Count : Inventory tools let you correct available quantities by transferring or writing off materials so physical quantities match book quantities at the required financial intervals.
- Quantity Import : Import product quantities from Excel or IntelligentWay files, or export them for editing and transfer to another Intelligent Way system.
- Payment Methods (Treasuries) : Create multiple payment methods or treasuries for cash, bank cards, and bank accounts.
- Expense Management : Manage expenses by creating types such as selling, purchasing, and general expenses, so they are clearly reflected in the income statement.
- Price Management : Manage product and service prices over time, define item and package prices according to each product's units, or calculate the sales price from a profit margin based on average cost. Pricing Rules provide even greater control.
- Cash Movement : Cash-movement records let you track the balances of all payment methods for every financial transaction, view current balances, and manage receipts, payments, deposits, and personal drawings.
- Cash Advance Management : Cash-advance management lets you create employee cash-advance accounts and record advance handovers and returns.
- Pay purchase invoices through cash-advance accounts.
- Pay expenses of all types through cash-advance accounts.
- Accounting Results : All accounting transactions are generated automatically from logical business operations such as sales, purchases, payments, and debt settlements, giving you results based on conventional accounting standards.
- Journal : All financial transactions are posted automatically to the journal, producing conventional accounting entries that can be reviewed and relied upon.
- General Ledger : The General Ledger is one of the most important accounting outputs. It represents movements and current balances for every account and entity in a professional account tree created automatically whenever an entity is configured.
- Trial Balance : Use the trial balance—by balances or totals—to verify transactions and accounting entries and confirm that credit and debit balances are equal.
- Income Statement : The detailed income statement shows the complete results of the current financial period, from opening inventory and sales through cost and expenses, ending with total profit or loss so you can respond to changes in your business.
- Financial Period : Manage the current financial period by creating a new period and closing the old one. Closing generates entries for temporary balances, carries forward permanent balances, resets counters, closes invoices, and transfers inventory quantities to the new financial period.
- Sales Invoices : Manage sales by creating an invoice and adding products or services through barcode scanning, category selection, or name search.
- Pro Forma Sales Invoice : These invoices are issued without deducting inventory quantities and are usually given to customers as preliminary quotations; they cannot be edited.
- Sales Invoice Draft : Like pro forma invoices, they do not deduct quantities from inventory, while allowing items, prices, and quantities to be edited at any time.
- Final Sales Invoice : As its name indicates, this is the final invoice delivered to the customer. It deducts quantities from inventory and creates all required accounting entries. Draft or pro forma invoices can be converted to final invoices while retaining all previous information.
- Sales Return Invoices : When a customer returns a previously purchased product, create a sales return from the original sales invoice and select the returned product and quantity. The quantity is restored to inventory and the required accounting entries are generated automatically.
- Purchase Invoices : Purchase invoices are used when receiving product quantities. After products are defined in the application database, invoice items can be added by scanning barcodes or searching by name.
- Purchase Invoice Draft : These are standard purchase invoices that do not affect inventory quantities, with the added flexibility to edit items, prices, and quantities at any time.
- Final Purchase Invoice : As its name indicates, this is the final invoice delivered to the supplier. It adds quantities to inventory and creates all required accounting entries. Any draft invoice can be converted to a final invoice while retaining all previous information.
- Purchase Return Invoices : When goods are returned to a supplier, create a purchase return from the original purchase invoice, choose the quantity to return for each product, deduct it from inventory, and generate the required accounting entries automatically.
- Invoice Import : Import product items into invoices through the Excel or IntelligentWay file import wizard to save time and effort.
- Material Issue Invoices : This invoice type is used when materials are issued for internal use. Their value is recorded as a consumption expense deducted from profit in the income statement, and issued goods can be returned through return invoices.
- Inventory Shortage Settlement Invoices : This invoice type is used when the value of missing goods is charged to an employee or supervisor as an advance that can be repaid later.
- Personal Drawings Invoices : These invoices deduct the value of goods withdrawn by an investor from the investor's capital and therefore reduce their profit share. If the investor intends to repay the value, use a standard sales invoice and register the investor as a customer.
- Invoice Attachment : Attach an image to any invoice, either from the computer or directly from a scanner. This can serve as an electronic archive for purchase invoices or product images and notes.
- Customers : Manage customer records from personal information through debts, amounts due, and detailed account statements.
- Customer Groups : Create customer groups and assign customers to them to offer promotions and discounts on products or services to selected groups.
- Suppliers : Manage supplier records from personal details through debts, amounts due, and detailed account statements.
- Employees : Manage employee records, including personal information, hire date, and contact details.
- Salaries : Manage employees' monthly salaries and payments in detail.
- Employee Advances : Manage employee advances and their settlement with a detailed transaction history.
- Investors : Investors contribute a percentage of capital. Manage their personal information and capital contributions, which determine each investor's share of profit or loss during distribution or financial-period closing.
- Sales Representatives : In addition to managing representatives' personal information, you can define a default sales commission or assign a percentage or fixed amount to a representative group. Select the representative on the sales invoice to calculate the actual commission from sales, with detailed statements for sales, debts, and all financial transactions.
- Commission-Based Workers : These workers are handled like sales representatives for percentage or fixed sales commissions, with detailed statements of accounts, debts, and specialties.
- Doctors.
- Engineers.
- Workers.
- Chefs.
- Designers.
- Security Groups : Security Groups precisely define access to all application features. Assign each user according to their role and create groups such as Sales, Purchases, Accountants, Administrators, and Supervisors for strong security and separation of duties.
- Users : Create a user account with a user name and password for each employee or supervisor, then assign it to a Security Group to define permissions.
- Warehouse Access Control : Control each user's access to individual warehouses for stronger security.
- Event Log : Every event—addition, modification, or deletion—is recorded with the user name, date, and time. Administrators can review these events through the Event Log for professional system oversight.
- Database Tools : Like any system, the database requires maintenance to preserve efficient, stable, high-performance operation.
- Backup and Restore : Protecting the database is fundamental to safeguarding all your data. Backup and restore tools make it easy to return to an earlier point after a failure or improper data changes.
- Database Optimization : The database optimization wizard rebuilds indexes and repairs the database, helping accelerate the application, searches, and report display.
- Scheduled Tasks : Run scheduled database tasks such as backup and maintenance through the background agent.
- Online Updates : We provide continuous updates and improvements. Automatic notifications alert you when updates are available, and you can also find and download them manually without technical support.
- Advanced Search : Advanced search lets you reach the required results using several variables or field values at once, with support for text, date, and numeric fields. It also enables customized reports that provide fast, precise access to the information you need.
- Pricing Rules : Control product and service prices using conditions such as payment method, customer group, representative group, insurer, and worker group. Apply a pricing rule to one product or an entire category so the sale price changes automatically when its conditions match the invoice. One rule can control offers and discounts for thousands of products in the same category.
- Grouping Tags : This feature groups invoice items sharing the same grouping tag under one name, turning detailed invoices into concise printed invoices by combining quantity and price. You retain production and cost details while the customer receives a summary showing the final product purchased.
- Insurance Companies : This feature provides a complete platform for managing medical-insurance transactions in medical editions such as optics and pharmacies. Define the insurer's coverage rate for services so the covered portion is charged to the company rather than collected from the customer.
- Insurance Cards : An insurance card identifies the customer and the insuring company, and is selected on a sales invoice when selling products or services.
- Insurance Policies : Control insurance-policy coverage rates for customer purchases by category, matching each insurer's actual coverage policy for your services.
- Insurer Accounts : Fully manage insurer accounts and detailed statements, generate reports, and settle insurer balances with your organization accurately.
- Sales Commissions : Manage sales-representative and worker commissions using invoice variables such as payment method, customer group, representative group, insurance company, and worker group. Apply the rule to a product or entire category so commission is calculated automatically when invoice variables match, increasing the flexibility of your marketing plan.
- Modern Interface : We invested extensive effort in designing modern interfaces that move beyond traditional usage and simplify every process through a smart, fluid main interface resembling a secondary operating environment.
- Customize Screens and Columns : Each user can customize the appearance and columns of tables and data screens, save those settings to their profile, and retain a consistent layout across the application. Defaults can be restored at any time.
- Favorite Lists : Customize favorite lists to insert products and services into invoices without searching. The elegant, modern panel opens automatically for new invoices, and each list can have its own receipt printer so orders are separated by specialty and reach the responsible operator quickly.
- Intelligent Way Menu : This menu provides quick access to selected application commands and user settings.
- Quick Search : Quick Search opens invoices of any type by scanning the barcode printed on them, or displays any product's information by scanning it with your store's barcode reader.
- Multiple Themes : We continually create new themes with comfortable colors for a range of preferences. Each user can select a theme, which is applied automatically when they sign in.
- Order Delivery : Manage orders awaiting delivery, see the time elapsed since each invoice was issued to prioritize delivery, and mark items already delivered.
- Rental Timer : The rental timer monitors cycles that have ended or are about to end and alerts you in advance so you can contact the customer and recover the rented item.
- Rental Policies : Manage rented services by category, override the rental-cycle duration and start time, and specify whether the period is fixed or open-ended. Policies can be applied to multiple services and changed at any time.
- Maintained Devices : Store information about maintained devices and equipment, issue sales invoices for maintenance services, and link device records to those invoices to view their history and previous faults when received again.
- Optometry Records : The optics edition lets you create and retain customer optometry records and issue medical lenses matching those prescriptions.
- Content Printing : Print content from every screen, including inventory, warehouse, and cash-movement reports, with print preview.
- File Export : Export any content to Word, PDF, or Excel files to share system data by email or any other communication method.
- Microsoft Word file (.docx)
- Microsoft Excel file (.xlsx)
- PDF file (.pdf)
- Custom Printing : Select only the columns you want to print and resize them smoothly to suit the report layout you need.
- Grouped Results : This innovative feature groups results from reports and screens into concise summaries that provide an overall view of business operations.
- Custom Invoice Printing : Choose which fields to print in invoice details, such as category, manufacturer, and other product or service details.
- Invoice Receipt Printing : Receipt printing is essential, especially for sales invoices. Select primary and secondary printers to print receipts on more than one printer as needed.
- Split Receipt Printing : Split one receipt across multiple printers throughout your store so each part reaches the right location while the customer receives a complete receipt. Printers are assigned to Favorite Lists; restaurants and cafés benefit most from this feature.
- Barcode Printing : Many businesses need custom barcode numbers to organize their products. This feature lets you generate them and customize the paper type, label size, and printed content such as product name and price.
- Invoice and Voucher Printing : All invoices are printable, with control over the fields included. Multiple items can be grouped under one name by grouping tag, and all receipt and payment vouchers can also be printed.
- Comprehensive Reports : These reports provide results for a single day or a selected date range, allowing you to define the reporting period.
- Comprehensive Sales Report : A dedicated sales report covering movements of products, treasuries, invoices, treasury activity by user, users, representative commissions, worker commissions, receipts, and payments.
- Comprehensive Purchase Report : A dedicated purchase report covering movements of products, treasuries, invoices, treasury activity by user, users, receipts, and payments.
- Customizable Reports : Customizable reports support flexible date ranges and period modes—entire period, daily, weekly, monthly, or yearly—and can group results by selected fields, enabling dozens of reports from a single screen.
- Sales and export reports.
- Service-sales reports.
- Purchase and import reports.
- Cash-flow reports.
- Chart Summaries : A set of prebuilt chart reports covering common results. These summaries cannot be customized.
- Custom Charts : Customizable charts help you visualize report results, define their details yourself, and export them in multiple formats suitable for presentations.
- Optics Inventory Report : This optics-edition report follows a standard industry format and displays lens quantities as a matrix intersecting lens measurements. It saves both display space and printed pages.
- About OnCloud : OnCloud is an innovative platform by Intelligent Way that connects your organization's branches and exchanges inventory quantities, product-management data, and warehouse synchronization without requiring a continuous Internet connection. It is designed for communication environments not ready for fully cloud-based services and also manages accounting transactions and interbranch balances, along with many other services.
- Official Platform Website : To subscribe and view detailed information, visit OnCloud.ly.
Inventory Management
Accounting System
Smart Invoices
OnCloud Service
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